Best salon inventory management software (2025): pricing, pros & cons

You didn’t open this guide because spreadsheets are your hobby. You opened it because you need one place to see what’s in stock, who used it, and what to reorder — before Friday turns into a supplier sprint and emergency ordering. Whether you’re sketching your opening-day checklist or already juggling a busy salon across multiple locations, the pain points are the same: sudden stockouts of bestsellers, cash stuck in slow moving products, messy inventory tracking, and too many “Did anyone order this?” moments.

So here’s the plan — a tour of salon inventory management software that shows what actually matters day to day. We’ll compare tools head-to-head with real pricing, pros/cons, and best-fit use cases — with a spotlight on core functionality: clean stock counts and inventory tracking you can manage in just a few clicks, a booking system that plays nicely with your stock, and a salon POS system with integrated credit card processing that won’t slow checkout.

Quick glossary as you read: 

The 3 types of “salon inventory software” (and why that matters)

1) General salon software suites (Vagaro, Square Appointments, Fresha, GlossGenius, Rosy, Zenoti, Boulevard)

All-in-one platforms that combine online booking, appointment management, a salon POS system at checkout, CRM for client profiles, integrated marketing tools, and an inventory module. For most salon owners, this covers the core: inventory tracking, low-stock alerts, basic purchase orders, sometimes barcode scanning — plus automated reminders and Google Calendar sync to keep client appointments tight.

2) Specialized salon inventory tools (Suplery, Vish, SalonScale)

Built to control backbar usage (the professional supplies used during services) and product cost. Vish and SalonScale pair with Bluetooth scales to weigh bowls and refine formulas; Suplery adds an in-app supplier marketplace so you track counts and place orders in just a few clicks. These tools turn waste into data and make parts-and-labor pricing straightforward.

3) General inventory / accounting systems (Intuit QuickBooks)

Accountant-grade inventory management software for POs (supplier orders), valuation, COGS (cost of goods sold), and FIFO/FEFO (stock-rotation rules — first in/first out; first-expire/first-out) — powerful for financials, but not salon-workflow-native, so it’s often used alongside a salon suite.

Desktop vs mobile (you’ll want both)

Desktop is where managers set rules and run the numbers — reports, purchase orders, vendor terms, analytics, and catalog edits.

Mobile/tablet is where the action lives — scan barcodes at the station, weigh bowls in the color room, log backbar usage, and run a quick stock count between clients. Modern salon inventory management software supports both so a busy salon can streamline operations without switching tools mid-shift.

The 8 jobs your inventory tool must do

1. Real-time stock levels for backbar / treatment rooms and retail
2. Automated reordering — min/max, alerts, POs
3. Per-service materials usage (grams/ml/units) to reduce waste across services
4. Parts-and-labor pricing and true materials cost per service
5. Analytics — turnover, ABC, shrinkage, sell-through, COGS
6. Multi-site controls — transfers, permissions, parity across locations
7. Lot / expiry tracking and FEFO where needed (skincare, tints, lash/brow adhesives, disposables, injectables)
8. Team accountability — who used what, when (no more “did anyone order this?” moments)

Industry snapshot (2025): adoption, gaps, upside

• Inventory modules are now standard — all general salon software listed here include at least a basic inventory module; depth varies from simple stock levels to purchase orders, barcode scanning, and integrated payments.
• Adoption gap: only about 15% of salons run disciplined inventory control on a schedule.
• Specialist tools: the dedicated trio is Suplery, Vish, SalonScale — Suplery for unified tracking + ordering across categories, Vish/SalonScale for precise per-service usage where weighing or unit logging makes sense.
• Impact (typical):
  • 25–40% reduction in backbar product used once you measure per-service usage and tighten protocols — think hair color, wax, serums, masks, tints, lash/brow adhesive, disposables, even injectables.
  • 10–15% margin lift with parts-and-labor or accurate materials cost baked into service pricing across hair, skin, nails, and aesthetics.
  • $5,000+/year recaptured by cutting over-dispensing, expiry/dry-out losses, and stockouts of bestsellers — not just in color, but across treatment rooms.

If your backbar or treatment room still runs on vibes and sticky notes, that’s quiet money slipping out of your cash drawer.

The software comparison you came for

Suplery — inventory + supplier marketplace in one

Best for: Owners who want stock control and procurement on the same screen to streamline operations across multiple locations.

• Avg price: Free.
• Onboarding & ease: Quick cloud signup; use pre-set catalog and set starting levels; familiar e-commerce-like flow; minimal training.
• Key features: Real-time on-hand, low-stock alerts, purchase orders and reorders inside the app, vendor management, order history, promotions, multi-locations, basic analytics. Functions as a pragmatic inventory management system for beauty businesses.
• Pros: Inventory + procurement together; saves time; budget-friendly entry; great for a busy salon with team member roles.
• Cons: Newer platform; you’ll still use other software for booking/POS; marketplace breadth varies by region.
• Users (est.): Growing — hundreds+ salons; also used by distributors.
• Support: Email/chat; hands-on onboarding; knowledge base.
• Reviews: Early public reviews limited; qualitative feedback positive.

Friendly tip: If daily tasks are time-consuming, Suplery’s stock count flow and inventory tracking help reduce costs and save time without switching your entire stack.

Pro tip: Streamline your inventory ordering and discover hidden savings by applying smart reorder strategies →  Salon inventory tips: how to find hidden savings

Vish — color management & backbar usage (with scales)

Best for: Color-heavy salons that want waste down, margins up, and pricing that reflects grams used.

• Avg price: ~ $100–$300/mo by size (Solo $40) + ~ $195 per Bluetooth scale.
• Onboarding & ease: 1-day setup + a few weeks to build the “weigh-every-bowl” habit; tablet at the color bar; front-desk app.
• Key features: Weighing & formula tracking, leftover re-weigh, auto-deduct inventory, cost per service, dynamic “parts” pricing, analytics, POS integrations.
• Pros: Big waste cuts, precise color cost, repeatable results, strong analytics/coaching, better client to transparent pricing.
• retention thanksCons: Requires discipline; subscription + hardware; integration coverage varies.
• Users (est.): Thousands globally.
• Support: Live support, customer success coaching, active community.
• Reviews: Commonly 4.5–5.0/5 (multiple platforms).

Streamline your salon inventory now!

Say goodbye to inventory chaos! Our salon order planner tool lets you set precise reorder points, track products effortlessly — save time. Download now to simplify your salon operations!

Download planner

SalonScale — backbar tracking & parts-and-labor made simple

Best for: Teams that want the dollar value of every bowl visible in real time — and clean, transparent client receipts.

• Avg price: $55–$199/mo; Inventory & Orders add-on $49/mo unless on Luxe; optional scale ~ $60.
• Onboarding & ease: Fast (1–2 weeks with a guided plan); mobile-first; stylist-friendly UI.
• Key features: Weigh & cost color, digital formulas, “waste bucket”, backbar reports, POS integrations; optional stock + ordering module. Makes backbar usage and color cost visible to every team member, so guessing grams becomes a data habit.
• Pros: Real-time cost per bowl, stylist accountability, vibrant education/community.
• Cons: Full inventory automation at higher tier/add-on; focused on backbar; consistency needed.
• Users (est.): Thousands; 8,000+ colorists cited.
• Support: Chat/email for all; live support and implementation service on higher tiers.
• Reviews: Often 4.8–5/5 with strong ROI stories.

Pro tip: Struggling with backbar costs? Dive deep into the details and boost profits using clear, actionable inventory tactics → Cut inventory costs in salon: save on salon inventory & optimize stock

Square Appointments + POS — free-friendly, reliable, everywhere

Best for: Solo pros and small salons that want POS + booking + inventory in one easy place.

• Avg price: Free for solo (free scheduling); $29–$69/location for teams; processing fees apply.
• Onboarding & ease: Extremely quick; polished POS; simple inventory.
• Key features: Salon POS system with integrated credit card processing, tidy cash drawer, online booking, client CRM, retail inventory and inventory tracking with low-stock alerts, reporting; booking widget for your website; Square App Marketplace for add-ons and advanced features; Square Online for e-commerce.
• Pros: Affordability, reliability, great client experience, smooth integrated payments, easy omnichannel retail.
• Cons: Backbar usage isn’t auto-deducted; some workflows manual; add-ons can add up.
• Users (est.): Massive SMB base; tens of thousands in beauty.
• Support: Knowledge base, community, phone/email — solid for the price.
• Reviews: ~ 4.5/5 on major sites; widely trusted.

Zenoti — enterprise all-in-one for chains and med-spas

Best for: Multi-location groups that need centralized purchasing, controls, and deep analytics.

• Avg price: Custom-quoted; typically $400+/mo for mid-size setups; higher for chains.
• Onboarding & ease: Project-style implementation, training, data migration, permissions; powerful, a little “heavy” for small teams.
• Key features: Booking/POS/CRM/marketing, centralized inventory with POs, transfers, cycle counts/audits, batch/expiry, roles/approvals, mobile tools, enterprise analytics — built for complex operations.
• Pros: Multi-unit control, ironclad SOPs, franchise-level reporting, “never outgrow it” depth.
• Cons: Price and learning curve; color weighing handled better by Vish/SalonScale.
• Users (est.): Tens of thousands globally.
• Support: 24/7 enterprise support, CSMs, structured onboarding.
• Reviews: ~ 4.2–4.4/5, 1,000+ reviews across platforms.

Pro tip: Running multiple locations? Centralize and optimize inventory management across all your salons with these proven strategies → Beauty salon inventory management strategy: how to develop one

GlossGenius — indie-friendly, gorgeous, mobile-first

Best for: Independent stylists and boutique teams that want speed, style, and enough inventory to stay stocked.

• Avg price: ~ $24–$49/mo; flat ~ 2.6% processing.
• Onboarding & ease: Download app → set services → add products → done; minimal training.
• Key features: Booking, payments, branded site, CRM, campaigns, basic inventory with low-stock alerts, team tools, clean client profiles.
• Pros: Design, simplicity, value; everything runs smoothly on mobile; helps save time.
• Cons: Limited desktop admin; closed ecosystem; inventory is basic; US-only.
• Users (est.): Hundreds of thousands (US).
• Support: In-app chat/email; praised for being human and quick.
• Reviews: ~ 4.8/5, 260+ reviews on major directories.

Vagaro — feature-rich value workhorse

Best for: Small–mid salons that want “almost everything” — including serious inventory — at a fair price.

• Avg price: Starts ~ $25/mo per bookable calendar; typical $45–$150/mo with add-ons.
• Onboarding & ease: Guided setup; breadth means a mild learning curve plus great training resources at Vagaro University.
• Key features: Booking/POS/CRM, robust inventory (POs, receiving, barcode, valuation), marketing suite with integrated marketing tools, online store, loyalty, deep reports, commissions; strong appointment booking and client data handling.
• Pros: Value for money, strong inventory + reporting, scales nicely to teams, 24/7 support.
• Cons: UI isn’t the shiniest; many knobs/dials; add-ons can stack.
• Users (est.): Very large US/global base.
• Support: 24/7 chat/phone/email; onboarding sessions.
• Reviews: 4.7/5 on Capterra with 3,400+ reviews; ~ 4.6/5 on G2.

Pro tip: Want to ensure stock accuracy and prevent emergencies? Learn simple inventory management techniques for stress-free salon operations → From stock chaos to profit: 6 salon inventory case studies

Rosy Salon Software — proven, salon-centric, dependable

Best for: Small salons that value stability, salon-native workflows, and straightforward inventory.

• Avg price: ~ $29/mo solo; ~ $70–$90/mo for ~ 5 staff.
• Onboarding & ease: Friendly and familiar (built by salon pros); browser-based; easy daily use after initial setup.
• Key features: Scheduling, POS, CRM, marketing, inventory (min/max, vendor list, valuation), commissions, reporting.
• Pros: Reliability, salon-specific details, helpful reports, personable support.
• Cons: UI feels classic; mobile app options limited; fewer integrations.
• Users (est.): Several thousand SMB salons.
• Support: Phone/email; consistently praised as “human and helpful.”
• Reviews: 4.6–4.9/5, 145+ reviews on Capterra and peers.

Booksy — mobile-first bookings + a client marketplace

Best for: Pros who want new clients from a marketplace and simple product sales tracking.

• Avg price: ~ $30–$40 per provider/mo; optional Boost; processing fees apply.
• Onboarding & ease: Very quick; clients adore the app; admin is phone-friendly.
• Key features: Marketplace booking, POS, CRM, campaigns, basic retail inventory, automated reminders and cancellation policy tools to help fill empty slots.
• Pros: Client acquisition, reviews, frictionless mobile workflow; upsell retail products at POS.
• Cons: Inventory is basic; marketplace shows competitors; support varies by region.
• Users (est.): 100k+ businesses globally.
• Support: Chat/email/phone; experiences mixed but improving.
• Reviews: ~ 4.2–4.5/5 for pros; client app rated very high on app stores.

Pro tip: Maximize your inventory efficiency and minimize dead stock by implementing these expert salon inventory control tips → Salon inventory tips: how to find hidden savings

Boulevard — premium all-in-one for modern salons & med-spas

Best for: Upscale brands and mid-market chains that want polished UX plus centralized controls.

• Avg price: Custom-quoted; premium tier.
• Onboarding & ease: White-glove rollout; sleek UI; enterprise-ready roles and workflows.
• Key features: Booking/POS/CRM, memberships, centralized inventory and purchasing, roles/permissions, analytics; standout client experience.
• Pros: Beautiful front of house + serious back-office; great for multiple locations and membership-heavy models.
• Cons: Pricey for small teams; not focused on color weighing.
• Users (est.): Thousands; strong among premium brands.
• Support: Dedicated CSMs, training, enterprise support.
• Reviews: 4.6/5, 336 reviews on Software Advice.

Fresha — free-first global suite with a huge marketplace

Best for: Teams that want modern booking + payments, broad adoption, and decent inventory without monthly fees.

• Avg price: Core is free; paid features/processing/marketplace fees.
• Onboarding & ease: Fast to start; modern UX; polished apps; global reach.
• Key features: Online booking, POS, CRM, marketing, inventory counts for backbar and retail, low-stock alerts, reports.
• Pros: Zero monthly entry, good marketplace exposure, smooth mobile/desktop experience.
• Cons: Fee structure tied to payments/marketplace; inventory depth may cap out for power users.
• Users (est.): Very large global base.
• Support: Help center, community, support team — solid at scale.
• Reviews: 4.8/5, 1,439 reviews on Software Advice.

Pro tip: Keep your stockroom lean and profitable with smart inventory management practices tailored specifically for beauty businesses → Beauty salon inventory management strategy: how to develop one

Intuit QuickBooks — general inventory/accounting backbone

Best for: Owners who want accountant-grade inventory valuation and true COGS across the whole business.

• Avg price: $85+/mo for Online Plus (inventory); Advanced is higher; promos common.
• Onboarding & ease: Turn on inventory, build items/SKUs, set vendors and reorder points; best with a bookkeeper.
• Key features: FIFO inventory accounting, purchase orders and bills, stock valuation, COGS, reorder points, multi-location in Advanced, deep financial reports.
• Pros: Bulletproof financials, audit trail, vendor bills, real COGS — your CPA will hug you.
• Cons: Not salon-native; no automatic backbar deduction; can be overkill for tiny teams.
• Users (est.): Millions across industries; widely used by salons for accounting.
• Support: Intuit help center, chat/phone; vast ProAdvisor ecosystem.
• Reviews: ~ 4.3/5, 8,000+ reviews on major sites.
• Pro tip: Keep QuickBooks for accounting and a salon app for operations — but align min/max and ABC across both stacks for cleaner data handoffs.

One-look cheat table

Сhoose by job, not by logo

• If the mission is stop product waste and price it correctly, start with Vish or SalonScale (and actually weigh bowls).
• If the mission is put inventory & ordering in one place, try Suplery.
• If the mission is single pane of glass for booking + POS + inventory, shortlist Vagaro (value), Boulevard(premium), Zenoti (enterprise), Fresha/Square (free-first), GlossGenius/Rosy (simple & salon-centric).

Your next move: If you want to see stock, place orders, and stop Friday emergency runs — without juggling five tabs — try Suplery. It stitches the wins from this guide into one workflow so you can replace intuition and sticky notes with live counts, smart alerts, and purchase orders you can fire off in just a few clicks.

What is the best salon management software?

There isn’t a single “best” — it depends on your shape. For feature-rich value with robust inventory and purchase orders, many salons pick Vagaro. For small teams and creators who want something beautiful and simple, GlossGenius shines. If you want a free or lean start, Square Appointments and Fresha have generous free cores and free scheduling. Multi-location chains often standardize on Zenoti or Boulevard. If backbar control and color waste are your priorities, look at Vish or SalonScale. If you want inventory plus supplier ordering in one place, Suplery puts stock control and procurement on the same screen.

How much does salon software cost?

From $0 on free tiers (Fresha, Square core) to roughly $25–$150/month for SMB all-in-ones (Vagaro, GlossGenius, Rosy, Booksy). Specialized backbar systems (SalonScale, Vish) typically $55–$200+ per month, plus scales/hardware. Enterprise platforms (Zenoti, Boulevard) are usually $400+/month per location. Expect payment processing, marketplace, or add-on fees (marketing, loyalty).

What is the best POS system for a salon?

For “POS + booking + inventory” in one, Vagaro is strong on stock control and POs; Square Appointments is a refined POS with integrated credit card processing and a slick card reader; Fresha offers a free core; GlossGenius is mobile-first for small teams. Chains with complex operations gravitate to Zenoti or Boulevard. If your biggest leak is backbar, pair your POS with Vish or SalonScale.

How does Suplery help with salon inventory?

Suplery merges real-time stock tracking with an integrated supplier marketplace. You set min/max, get low-stock alerts, compare vendors, and place orders without leaving the app. Multiple locations see parity and transfers at a glance. Because Suplery has a free tier, you can layer smart procurement onto your current booking system and salon POS.

How do I set salon reorder points and min/max stock levels?

Use a simple formula: reorder point = average daily usage × lead time (days) + safety stock. Example: you use 5 tubes/day, delivery takes 4 days, and you want 10 tubes of safety stock → 5×4 + 10 = 30. Set minimum at 30 and maximum near 60 so alerts and POs trigger on time. If demand is spiky, add a 10–25% buffer.

Backbar vs retail — what’s different for inventory control and pricing?

Backbar hits COGS per service and belongs in a parts-and-labor model: measure usage (grams/ml) and either bill transparently or bake it into service pricing. Retail drives top-line — you want clean SKUs, barcode sales, returns, bundles, and a faster inventory turnover. For backbar, weigh color bowls to stop over-mixing. For retail, automate replenishment and track client profiles to recommend the right products.

How often should we count inventory — full audits or cycle counts?

Run one full audit quarterly, then do cycle counts weekly using ABC analysis: A-items weekly, B-items bi-weekly, C-items monthly. A mobile salon inventory app with barcode scanning turns a two-hour pain into a 20-minute walk-through. Automated reminders help teams remember their daily tasks without nagging.

Shrinkage and dead stock are killing margins — what actually works?

Tighten controls: role-based permissions, mandatory notes on adjustments, and a weekly variance review. Kill dead stock in 30–60 days with bundles, BOGO, staff incentives, or inter-store transfers. Upstream, renegotiate MOQs and lead times, switch to FEFO for expiring items, and stop auto-reordering long-tail SKUs. Track waste by stylist and product; a simple leaderboard can drive revenue and behavior change.

Which inventory KPIs belong on my dashboard?

Start with inventory turnover (target ~ 4–6× backbar; 8–10× retail), stockout rate, days of supply, retail sell-through, waste %, COGS as % of service revenue, GMROI, and on-time supplier delivery. For salon owners with multiple locations, add transfer volume and count accuracy by site. Tie client appointments and retail recommendations to KPIs to improve client retention.

How do booking and inventory talk to each other?

Your booking system should support online booking, appointment booking reminders, and ideally Google Calendarsync. Your salon inventory management software should update counts when products sell at POS and when you record backbar usage. Tools like Square or Vagaro let you add a booking widget to your website and ring retail at checkout, while a usage tool (Vish/SalonScale) keeps the color room honest. Together they streamline operations and reduce costs — fewer emergency runs, fewer empty shelves, fewer “left guessing” moments.